Posted on

Exactly about Open access : frequently asked questions

Exactly about Open access : frequently asked questions

Listed here are the questions academics oftentimes ask about open access, the REF open access policy, RPS and UCL Discovery.

If you cannot get the solution you need, contact the Open Access Team.

About available access

Start access means making research magazines freely available on the internet, without payment limitations, sufficient reason for few limitations on re-use.

There are two kinds of available access. Green available access means making a type of work, frequently your final accepted manuscript, freely for sale in an institutional repository such as for example UCL Discovery or a discipline-specific repository such as for example European countries PubMed Central, susceptible to any publisher embargo duration on available access. Silver access that is open making the posted form of your projects open access regarding the publisher’s site, the moment it’s posted, frequently under an innovative Commons licence. Silver access that is open takes a charge, referred to as a write-up is legit Processing Charge (APC) or Book Processing Charge (BPC).

UCL encourages Green open access where outputs are posted in membership journals or under a conventional guide publishing model. Writers must upload the ultimate accepted manuscript of all of the outputs to UCL’s Research Publications Service (RPS). The Open Access Team is likely to make the manuscript available access in UCL Discovery, UCL’s institutional repository, in line with the publisher’s copyright permissions (usually after an embargo duration on available access).

Many research funders require grant-holders to help make their magazines access that is open. See our funders web web page to learn more. Contact the Open Access Team for particular advice.

REF available access policy

To qualify for distribution to another location REF, log articles and meeting procedures accepted for publication after 1 April 2016 should have been deposited in a access repository that is open. At UCL, scientists must upload their documents to UCL’s Research Publications Service (RPS).

  • It’s best training to upload your paper to RPS just as it’s accepted for publication. Outputs maybe perhaps maybe not uploaded inside the required duration (see whenever can I upload to RPS?) may not be submitted to your REF. Every paper should be uploaded since the policy encourages open access for all outputs.
  • The version to upload could be the final accepted manuscript (after peer-review, but ahead of the publisher’s typesetting).
  • The Open Access Team can certainly make your paper available access in UCL Discovery, UCL’s institutional repository, based on the publisher’s copyright permissions (usually after an embargo duration on available access). See additionally Exceptions to your REF policy:The journal’s embargo period is too long / the log will not enable access that is open.

The REF policy relates to journal articles and meeting proceedings. This consists of documents presented at a meeting, or element of a seminar procedures, but doesn’t consist of abstracts and posters. Letters and editorials often have original research, plus some procedures submit them to your REF. As a whole, the accepted manuscript variation of letters and editorials must certanly be uploaded to UCL’s Research Publications Service (RPS).

If RPS identifies an abstract as being a seminar paper, you are able to replace the production kind. At the top of the entire record in RPS, beside the production kind, you’ll see a little pencil symbol. Simply Simply Click about it, and you’ll be in a position to pick “seminar abstract” or “poster” alternatively.

UCL’s policy is the fact that outputs of all of the kinds must be uploaded to RPS. The REF available access policy encourages writers which will make outputs such as for example publications and guide chapters openly available. Devices of Assessment can show their wider dedication to access that is open their REF Environment statements.

Documents must be deposited as right after acceptance that you can. Papers accepted for book from 1 April 2016 to 31 March 2018 will soon be entitled to distribution towards the REF when they had been deposited in a available access repository within 3 months of very very first online publication. Papers accepted following this date must certanly be deposited in a access that is open within 3 months of acceptance. Nevertheless, an exclusion is applicable for outputs accepted after 1 April 2018 that have been deposited within 3 months of very first online book but maybe maybe maybe not within 3 months of acceptance.

In a few procedures, UCL’s Research Publications provider (RPS) discovers documents of documents in databases like Scopus and internet of Science, according to your RPS search settings, and provides them for your requirements to “claim”. Factors to consider that the papers are recorded in RPS with time to fulfill the due date so that you could upload the ultimate accepted manuscript. You can certainly do this either by claiming these records inside the period that is three-month or by producing documents manually (see our help guide to recording a publication in your RPS profile).

You really need to upload your final accepted manuscript. This might be alternatively described as the author that is”final”, “final manuscript” or “post-print”.

Complete details can be obtained on our which variation to upload page.

You ought to ask the author that is corresponding your co-authors for the last accepted manuscript to be able to upload it. Instead, the log may have the ability to offer a copy that can be used. The Open Access Team if you have not been able to obtain the final accepted manuscript, contact.

Whenever asking non-UK authors when it comes to last accepted manuscript you should use the explanation that is following

British research funders need British writers to deposit their last accepted manuscripts within their institutional repository. The manuscript, that will be version of this article that has been peer-reviewed but without publisher’s typesetting, should be made available access in UCL Discovery following the embargo duration on available access, based on the publisher’s policy. Fulfilling this requirement possesses impact that is significant future capital.

The REF policy calls for writers to upload their last accepted manuscript, after peer-review but before publisher copy-editing and typesetting.

As the accepted manuscript contains all modifications as a result of peer-review, it does not usually contain changes made during copy-editing and typesetting. Into the accepted manuscript, or ask the publisher for a later version that can be made open access if you would prefer to upload a version that contains these changes, you can either copy them.

It really is every UCL writer’s obligation to ensure that the last accepted manuscript is uploaded to RPS. In which a paper is co-authored by a number of researchers that are UCL just one of them has to upload the paper to RPS. in case a paper involves writers at one or more British institution, the accepted manuscript must be uploaded every single organization’s repository.

When your paper ended up being uploaded to a different institution’s repository or a repository that is subject not to RPS, inside the necessary duration (see When can I upload to RPS?), it could be feasible to show so it complies with all the REF policy. Contact the Open Access Team, providing the Address associated with paper within the other repository, to talk about this.

Even though it is each writer’s duty to keep up their magazines documents in RPS, writers can delegate usage of another person having an RPS account – an administrator or PA, as an example. Delegates can handle book documents and files that are upload them, although the writer must make provision for the final accepted manuscript. To create up a delegate, in RPS get to Menu, then when you look at the My Account section go to Account Settings>Manage Delegates.

The place where a paper is co-authored by a number of UCL researchers, only 1 of them needs to upload the paper to RPS.

No. Documents be eligible for an exclusion through the REF access that is open, as they are qualified to receive distribution into the REF, where:

  • if the paper ended up being accepted, the writer to who the paper is attributed when you look at the REF distribution had been employed at A british HEI apart from UCL, and it’s also extremely hard to determine (from just about any repository) so it complies aided by the policy.
  • as soon as the paper had been submitted, the writer to who the paper is attributed within the REF distribution wasn’t used at A british HEI.

If i will not be at UCL during the time of the REF that is next. Do we nevertheless need certainly to upload?

Yes. It is necessary that most documents that are categorized as the insurance policy are uploaded, in order that they meet the criteria for distribution – wherever the writers are based during the time of the REF that is next.

Leave a Reply

Your email address will not be published. Required fields are marked *